System Requirements



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  • Ezy Systems
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  • Ezy Systems
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  • Ezy Systems
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Benefits Overview


Existing reference data and balances are preloaded prior to installation. Installed within 5 weeks of purchase and includes 3 days onsite training.


Full integrated end-to-end business management package.


Help desk, regional seminars, comprehensive training notes, onsite and in-house training.


Contributions from thousands of users across several countries ensures that the system keeps up with world’s best practices, meets your requirements as your business grows and does not become obsolete.


The system meets statutory tax, appellation. HACCP, ISO and OH&S, GST, IRD Certificates, EXCISE, ALAC, PAYE, Wine Institute of NZ, Food Standard Codes, KIWI Saver, Fortification, Bioterrorism Reporting requirements.


Excellent return on investment – operations are streamlined with removal of double-entry, true margins are realised, better cash flow management and tracking of all stock movements.


Most modules include a report writer allowing you to produce customised reports.


No restrictions on the number of companies, stock items, etc, that can be setup.


World leader in ERP solutions.

Features at a glance


  • Accounts Payable
  • Accounts Receivable
  • Asset Register
  • General Ledger
  • Marketing
  • Payroll & Human Resources
  • Purchase Orders
  • Sales, POS and Wine Club
  • Stock Control
  • System Administration


  • Reliance on multiple packages
  • Double handling of data and associated errors
  • Need for highly skilled IT personnel
  • Dependency on spreadsheets
  • Issues outlined in the Sarbanes-Oxley act
  • Departmental bottlenecks.


  • Better stock control
  • True costs
  • More reliable, flexible and timely information for management.


  • Only need to learn one easy to use system
  • Have a better understanding of how their work impacts on others
  • Be able to readily identify potential issues such as exceeding budgets, stock shortages and cash flow issues
  • Spend less time processing and reconciling data
  • Have more time to focus on business objectives.


  • Perpetual
  • Periodic
  • Average
  • Standard.


  • Cash
  • Accrual



  • Mouse and Keyboard Navigation
  • Customise Font Size and Screen Colours
  • Specify Your Own Terminology (such as menu option names)
  • Specify Whether To Display Module Bar, Split View and/or Folder View
  • Multiple Sessions.


  • Touch Screens
  • Pocket PCs
  • Barcode Scanners
  • Programmable Keyboards
  • Time Clocks
  • Mobile Phones
  • Cash Registers.


  • EDI B2B E-Trading
  • Coles & Woolworths Food and Liquor E-Commerce Accreditation
  • MS Excel, Outlook and Access
  • EFT Banking
  • Acrobat Reader
  • Cognos & Crystal Report Writers
  • J.D. Edwards & SAP
  • Cash Registers
  • Postal Services
  • Distributor Warehouses
  • Freight Companies.

Restricting User Access

  • Menu Options
  • Insert, Modify and/or Confirm Transactions
  • Stock Items & Locations
  • Stock Prices & Discounts
  • Remote Access By Sales Reps & Distributors
  • Bank Account Details
  • Purchase Order Limits
  • Debtors, Employees, Creditors & Growers
  • GL Accounts.

Statutory Requirements


New Zealand

  • GST
  • WET
  • WET Rebate
  • BAS
  • ABS
  • Payment Summary
  • Superannuation
  • ISO
  • Food Standard Codes
  • OH&S.
  • GST
  • IRD Certificates
  • ALAC
  • PAYE
  • Wine Institute of NZ
  • ISO
  • Food Standard Codes
  • OH&S
  • KIWI Saver
  • Fortification
  • Bioterrorism Reporting


Support and Training

  • Annual Visit
  • Online Help Screens
  • Training Manuals
  • Phone & Email Support
  • Remote Access
  • Sample Reports On Web
  • Inhouse & Onsite Training
  • Regional Seminars (schedule is on the website)
  • May and October Upgrade CD.

Accounts Payable

  • Drill Down Enquiry
  • 30, 60 and 90 Days Ageing By Payment Terms or Due Date
  • Credit Card and EFT Payment
  • A/P Invoices & Adjustments
  • Multiple Currencies
  • Bulk Email Remittance Advices
  • Weekly, Fortnightly, Monthly, Quarterly, Six-monthly & Yearly Billing
  • Ageing & Due Dates Can Be Changed For Outstanding Balances
  • Multiple Company Consolidation
  • Automatic Payment Generation
  • Interfaces With Purchase Order & Weighbridge (freight) Modules
  • Produce Customised Remittance Advice & Cheque Print
  • Warning When New EFT Used.

Accounts Receivable

  • Multiple Currencies & Foreign Exchange
  • Flexible Payment Terms
  • A/R Invoice & Adjustments
  • EFT, Cash, Cheque, B/Card, VISA, M/Card, Diners, Bpay & AMEX
  • Bulk Email Statements
  • Drill Down Enquiry
  • 30, 60, 90, 120 and 150 Days Ageing By Payment Terms or Due Date
  • Periodic Billing
  • Balance Forward and Open Item
  • Debtor Delivery Instructions
  • Powerful Search Feature
  • Multiple Company Consolidation
  • Interfaces With Sales & Bulk Despatch Modules
  • Sales Areas & Sales Reps
  • 8 Customised Debtor Groups
  • Price Types Include Wholesale, Retail, Export, Staff and Inter-Company
  • Central Billing Debtors
  • Statements Sent To Head Office
  • Manage Debtor Over Payments
  • Interest On Overdue Payments
  • Advertising & Promotion (A&P) Claims Tracking
  • Produce Customised Debtor Statements
  • Multiple Delivery Addresses
  • Report Average Days To Pay.

Asset Register

  • Asset Groups, Departments & Associations
  • Adjustments & Revaluations
  • Leases and Hire Purchase
  • Straight Line and Reducing Depreciation
  • Book and Tax Schedules
  • Scrap & Sale Disposals
  • Barrel Depreciation
  • Linked To Plant Servicing
  • Monitor Insurance Policy & Expiry Date
  • Asset Stock-Take Form.

Cellar Door Sales

  • POS
  • Real-Time Stock Control
  • Cash Register, Touch Screen and Barcode Reader Interface
  • Daily Takings & Bank Deposit
  • Table Numbers & Guests Per Table
  • AMEX, Cash, Cheque, Bank Card, VISA, Master Card, Diners, EFT, Direct Debit, BBX and Barter Card
  • Print Meal Items In Kitchen
  • Charge Back To Hotel Room
  • When Wine Is To Be Freighted, Customer Details Can Be Recorded & Mail Order Sale Generated
  • Free Reasons Include Tasting, Bonus, Launch, Education, Promotion, etc..
  • Coupons and Vouchers
  • Favourite Debtors (eg. Bus Tour)
  • Split Bills
  • Hourly and Daily Statistics Assist With Scheduling Staff
  • Up-selling Statistics
  • Sales Rep Performance
  • Auto Interface To Mail Orders For Wines To Be Freighted
  • Cellar Door Sales Staff Can Insert & Maintain Club Member Details Without Critical Details Such as Pricing and GL Accounts Preloaded
  • Apply Discount % Against One Item or All Items
  • Reward Points Accrual & Redemption
  • Gratuity Tracking.

General Ledger

  • Actual, Budget and Forecast
  • Multiple Banks and Currencies
  • Cheque Search By Cheque No, Transaction Date Range, Amount, Payee and Source (Creditor, Payroll, Cash and Grower Payments)
  • GL Account Search Facility
  • Cashflow Management
  • Powerful Account Drill Down Enquiry Powerful GL & Multiple Company Consolidation Report Writers
  • Bank Reconciliation
  • General, Cash Payment & Receipt, Distribution, Cash Receipt, Standing and Accrual Journals
  • Restrict User GL Account Access
  • GL Codes (including history) Can Be Changed When Required
  • Project Accounting.

Marketing & CRM

  • Monitor Existing Customers and/or Track Potential Customers
  • Define Facts (Such As Seating Capacity, Whether Table Talkers Are Needed, On-Premise, etc…)
  • Outlook Calendar Interface
  • Copy Prospects To/From Debtors
  • Generate Reports, Labels, Letters and Mailmerge Files Based On Sales Information, Facts and/or Activities
  • Bulk Email Based On Sales History
  • On Accessing EzyWine You Will Be Reminded Of Upcoming Activities
  • Create Debtors From Prospects & Vice-Versa
  • Targeted Mail Out or Email Based On Sales Details.
  • Reoccurring Activities
  • Microsoft®™ Outlook®™ Interface
  • Utilising iPhone®™ and iPad®™ to browse activities and place order.

Payroll & Human Resources

  • Manage Employee Loans
  • Bulk Email Payslips
  • Additions and $ / % Deductions
  • Unlimited Pay Types & Rates
  • Standard Payslips
  • Employee Fringe Benefits
  • Salary Sacrifice & Additional Superannuation
  • Annual, Sick, LSL & RDO Leave
  • Record GL Accounts Against Payslips, Departments, Pay Types and/or Employee Groups
  • Time Clock Interface
  • EFT, Cash, Cheque and Direct Deposit Payment Methods
  • Reporting By Activity & Project
  • Weekly, Fortnightly & Monthly Periods
  • Departmental Reporting
  • Payment Summary
  • Experience
  • Qualifications
  • Training
  • Languages
  • Salary Reviews
  • Assessments
  • Fringe Benefits
  • Affiliations
  • Skills Required
  • Children Details
  • Departmental Staff Profile Statistics
  • Age & Longevity Profiles
  • Record Staff Injuries Including Images & Documents (OH&S).

Purchase Orders

  • Multiple Currencies
  • Bulk Email Purchase Orders
  • Purchase Limits & Authorisation
  • GL Budget Checking
  • Monthly Cash & Stock Projections
  • Copy Recurring Orders
  • Physical Stock Receipt and Invoice Matching Can Be Separated
  • Recording Expenses By Project
  • Pallet Tracking
  • Interface To Outlook Calendar
  • HACCP Tracking
  • Current & Original Required Date
  • Customise Purchase Order Docket Format By Creditor Group.


  • Sales Orders, Sales Invoices, Mail Order Sales, Service Invoices, Cellar Doors Sales, Periodic Sales & Credit Notes
  • Powerful Report Writer Allows For 1,000s of Reports
  • Bulk Email Invoices and Statements
  • Sales Reps and Commission
  • Pallet Tracking
  • Quantity, $ and % Discounts
  • Easily Copy Invoices
  • Multiple Currencies
  • Sales Order Confirmation and Back Orders
  • Discount Structures Can Be Specified By Debtor, Debtor Group, Stock Item, Stock Group, Discount Class & Price Class
  • Debtor Default Freight Details Preloaded
  • eParcel, ALN & Fastway Freight File
  • Specify Non-Stock Items
  • Stock Allocations By Customer, Customer Group & Sales Rep
  • Sales Budgets & Forecasts By Debtor, Debtor/Stock, Stock, Sales Rep, Sales Group, Sales Area, Stock Group, Warehouse, Postcode….
  • Qty, Cost, Value, Profit, Discount and Litre Budgets & Forecasts Can Be Recorded
  • Specify Credit Note Reasons
  • Specify Whether Tasting & Promotional Stock To Be Included In Sales Reports
  • Restrict User Sales Entry Access
  • ABS Reporting & EDI
  • Top / Bottom Debtors, Stock Items, Sales Areas, Sales Reps, etc
  • Bonus Stock
  • Sales Rep Remote Access
  • Sales Order Confirmation & Release.

Stock Control

  • Stock Valuation By Standard, Last & Average Cost As At Specified Date
  • Committed Stock Report
  • Multiple Company Consolidation
  • Statutory Reports Such As ABS
  • Daily, Weekly, Monthly and Financial Year Stock Usage
  • Movements Drill Down Enquiry
  • Flexible Pricing and Discounting
  • Multiple UOM, Locations & Barcodes For Same Stock Item
  • Maintain Average, Standard and Last Purchase Cost
  • Register Of Purchased Wines
  • Stock Requiring Reorder
  • Stock-Take, Transfers, Adjust., Receipts & Stock Tendering
  • Transfer Stock Quantity Between Stock Items & Locations
  • FIFO Warehouse Management
  • Generate Forklift Picking Slip
  • Powerful Report Writer Including Interface To Bottling Module
  • Safety Level & Reorder Qty
  • Pocket PC Stock-Take Import
  • STOH, Committed & Available
  • Stock Valuation By Selling Price
  • Easily Apply Warehouse Storage Fees Against Stock Item At Specified Location
  • Stock Take Variance Reasons Statistics
  • Stock Take Import From PDA & MS Excel By Location Or Stock Item.

Wine Club

  • Categorise Members According To Purchasing Preferences
  • Generate Periodic Sales
  • eParcel and Carrier Con-Notes
  • Daily Takings and Bank Deposit
  • EFT, Cash, Cheque, Bank Card, VISA, Master Card, Diners, AMEX, Direct Debit, BBX and Barter Card
  • Whilst Processing Sale, User Will Be Notified If Customer Has Sufficient Redemption Points Debtor Listing Shows Points Balance
  • Specify Points Accumulated Per Dollar Spent Based On Customer Category & Stock Items Purchased
  • Previous Payment Method Preloaded But Can Be Altered
  • Reward Points Accrual & Redemption
  • Coupons & Vouchers
  • Free Reasons Include Tasting, Bonus, Launch, Education, Promotion, etc..


  • Debtors Sales History & Reward Points Balance are Displayed
  • Credit Card Expiry Check
  • Generate EFT & Direct Deposit File
  • Specify Program Date Period
  • Mail Order Packs Always, Skip Once, Replace, Add Once.


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