System Requirements

 

EzyOlive streamlines all oil processing procedures into one comprehensive package which can be easily utilised by all the staff. It removes the need to run separate grove management, harvest, oil processing, bottling, plant servicing, accounting, payroll, asset register, marketing & CRM, budgeting, mail order and POS packages removing the inaccuracies and costs associated with double-entry.

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Benefits Overview

INSTALLATION

Existing reference data and balances are preloaded prior to installation. Installed within 5 weeks of purchase and includes 3 days onsite training.

INTEGRATION

Full integrated end-to-end business management package.

PROFESSIONAL SUPPORT

Help desk, regional seminars, comprehensive training notes, onsite and in-house training.

WORLD’S BEST PRACTICES

Contributions from thousands of users across several countries ensures that the system keeps up with world’s best practices, meets your requirements as your business grows and does not become obsolete.

STATUTORY REQUIREMENTS

The system meets statutory tax, appellation, HACCP, ISO and OH&S requirements.

VALUE FOR MONEY

Excellent return on investment – operations are streamlined with removal of double-entry, true margins are realised, better cash flow management and tracking of all stock movements.

POWERFULL REPORTING TOOLS

Most modules include a report writer allowing you to produce customised reports.

NO LIMITS

No restrictions on the number of companies, stock items, etc, that can be setup.

INDUSTRY STANDARD

World leader in ERP solutions.

Features at a glance

MAIN MODULES

  • Accounts Payable
  • Accounts Receivable
  • Asset Register
  • General Ledger
  • Marketing & CRM
  • Payroll & Human Resources
  • Plant Servicing
  • Oil Processing
  • Bottling
  • Purchase Orders
  • Sales, POS and Mail Order Club
  • Stock Control
  • Grove Management
  • System Administration


REMOVES

  • Reliance on multiple packages
  • Double handling of data and associated errors
  • Need for highly skilled IT personnel
  • Dependency on spreadsheets
  • Issues outlined in the Sarbanes-Oxley act
  • Departmental bottlenecks.


PROVIDES

  • Better stock control
  • True costs
  • More reliable, flexible and timely information for management.


STAFF WILL

  • Only need to learn one easy to use system
  • Have a better understanding of how their work impacts on others
  • Be able to readily identify potential issues such as exceeding budgets, stock shortages and cash flow issues
  • Spend less time processing and reconciling data
  • Have more time to focus on business objectives.


COSTING METHODS

  • Perpetual
  • Periodic
  • Average
  • Standard.


GST ACCOUNTING

  • Cash
  • Accrual.


INTEGRATION SAMPLE – Bottling Run

  • The quantity of bulk oil in the tank is reduced
  • The quantity of each bottling material (such as bottles) is reduced
  • The quantity of bottled oil is increased
  • The cost of the bulk oil, bottling materials, bottling overheads and bottling labour will impact on the weighted average cost of the total quantity of the bottled oil in stock
  • The oil and bottling material STOH accounts in the GL balance sheet are credited
  • The bottled oil STOH account in the GL balance sheet is debited
  • Complete grove and olive variety composition is recorded against the bottling run
  • Warning messages emailed or displayed if quantity of any of the bottling materials falls below reorder level or projected cost of bottled oil is exceeded
  • Bottling run can be linked to a sales order and net profit reported prior to performing run
  • Bottled quantity can be sent to post bottling QC module for approval
  • If contract bottling is being performed a sales invoice will also be automatically created.


The purchase order module maintains the average cost of the packaging materials.

The cost of the bulk oil was impacted by grower payments, bulk oil purchases, processing labour, tank depreciation, general overheads and usage of consumables (such as filters).

The stock control and general ledger modules are impacted without the Bottling Manager necessarily knowing it.

Interfacing

USER ACCESS

  • Mouse & Keyboard Navigation
  • Customise Font Size & Screen Colours
  • Specify Your Own Terminology (such as menu option names)
  • Specify Whether To Display Module Bar, Split View and/or Folder View
  • Multiple Sessions.



DEVICES

  • Touch Screens
  • Pocket PCs
  • Barcode Scanners
  • Programmable Keyboards
  • Time Clocks
  • Mobile Phones
  • Weighbridge Scales
  • Analysis Devices
  • Weather Stations
  • Moisture Probes
  • Remote Warehouse Printers
  • Cash Registers.



OTHER PACKAGES

  • EDI B2B E-Trading
  • Coles & Woolworths Food & Liquor e-commerce accreditation
  • MS Excel, Outlook and Access
  • EFT Banking
  • Contract Bottlers
  • Acrobat Reader
  • Cognos & Crystal Report Writers
  • J.D. Edwards & SAP
  • Cash Registers
  • Postal Services
  • Distributor Warehouses
  • Freight Companies.

Restricting User Access

  • Menu Options
  • Insert, Modify and/or Confirm Transactions
  • Stock Items & Locations
  • Stock Prices & Discounts
  • Remote Access By Sales Reps & Distributors
  • Bank Account Details
  • Tanks & Barrels
  • Cellar Operation Types
  • Purchase Order Limits
  • Debtors, Employees, Creditors & Growers
  • Bottling Scheduling
  • GL Accounts.

Statutory Requirements

  • GST
  • BAS
  • ABS
  • Payment Summary
  • Superannuation
  • Withholding Tax
  • ISO
  • Food Standard Codes
  • OH&S
  • HACCP.

Support and Training

  • Annual Visit
  • Online Help Screens
  • Training Manuals
  • Phone & Email Support
  • Remote Access
  • Sample Reports On Web
  • Inhouse & Onsite Training
  • Regional Seminars (schedule is on the website)
  • May and October Upgrade CD.

Accounts Payable

  • Drill Down Enquiry
  • 30, 60 and 90 Days Ageing By Payment Terms or Due Date
  • Credit Card and EFT Payment
  • A/P Invoices & Adjustments
  • Multiple Currencies
  • Bulk Email Remittance Advices
  • Weekly, Fortnightly, Monthly, Quarterly, Six-monthly & Yearly Billing
  • Ageing & Due Dates Can Be Changed For Outstanding Balances
  • Multiple Company Consolidation
  • Automatic Payment Generation
  • Interfaces With Purchase Order & Weighbridge (freight) Modules
  • Produce Customised Remittance Advice & Cheque Print
  • Warning When New EFT Used.

Accounts Receivable

  • Multiple Currencies & Foreign Exchange
  • Flexible Payment Terms
  • A/R Invoice & Adjustments
  • EFT, Cash, Cheque, B/Card, VISA, M/Card, Diners, Bpay & AMEX
  • Bulk Email Statements
  • Drill Down Enquiry
  • 30, 60, 90, 120 and 150 Days Ageing By Payment Terms or Due Date
  • Periodic Billing
  • Balance Forward and Open Item
  • Debtor Delivery Instructions
  • Powerful Search Feature
  • Multiple Company Consolidation
  • Interfaces With Sales & Bulk Despatch Modules
  • Sales Areas & Sales Reps
  • 8 Customised Debtor Groups
  • Price Types Include Wholesale, Retail, Export, Staff and Inter-Company
  • Central Billing Debtors
  • Statements Sent To Head Office
  • Manage Debtor Over Payments
  • Interest On Overdue Payments
  • Advertising & Promotion (A&P) Claims Tracking
  • Produce Customised Debtor Statements
  • Multiple Delivery Addresses
  • Report Average Days To Pay.

Asset Register

  • Asset Groups, Departments & Associations
  • Adjustments & Revaluations
  • Leases and Hire Purchase
  • Straight Line and Reducing Depreciation
  • Book and Tax Schedules
  • Scrap & Sale Disposals
  • Barrel Depreciation
  • Linked To Plant Servicing
  • Monitor Insurance Policy & Expiry Date
  • Asset Stock-Take Form.

Bottling

  • Materials Requirement Planning (MRP)
  • Barcode Pallet Tags EDI Compliance
  • Post Bottling QC Analysis
  • SOP’s and Specifications Specify and Restrict Earliest Date For Bottling and Sales
  • Export Specifications and Schedule To Contract Bottler
  • Bottling Runs Can Be Linked Directly To Export Sales Orders
  • Material Shortfalls Highlighted
  • Labour & Overhead Costs
  • Specifications Can Be Copied Between Stock Items
  • Pre & Post Bottling Analysis
  • Specification Composition & Analysis Variances Highlighted
  • Outlook Calendar Interface
  • Quantity & Cost Of Wastage Beyond Acceptable Wastage % Are Highlighted
  • BOM (Bill of Materials)
  • Breakdown Statistics
  • Traceability Back To Grove and Bulk Receival
  • Decanting
  • STOH, Committed Stock, Sales Patterns (or Budgets), Lead Times and Safety Stock Level Used To Determine Bottling Proposal
  • Bottling Run Linked To Sales Order So That Profit Margin Can Be Checked First
  • Julian Date and HACCP Tracking
  • Bottling Report Writer.

WARNINGS

  • Out of Specification
  • Exceeds Expected Cost
  • Bulk Oil Not Ready For Bottling
  • Bottled Oil Cost Less Than Sale Price
  • Insufficient Materials.

Cellar Door Sales

  • POS
  • Real-Time Stock Control
  • Cash Register, Touch Screen and Barcode Reader Interface
  • Daily Takings & Bank Deposit
  • Table Numbers & Guests Per Table
  • AMEX, Cash, Cheque, Bank Card, VISA, Master Card, Diners, EFT, Direct Debit, BBX and Barter Card
  • Print Meal Items In Kitchen
  • Charge Back To Hotel Room
  • When Oil Is To Be Freighted, Customer Details Can Be Recorded & Mail Order Sale Generated
  • Free Reasons Include Tasting, Bonus, Launch, Education, Promotion, etc..
  • Coupons & Vouchers
  • Favourite Debtors (eg. Bus Tour)
  • Split Bills
  • Hourly & Daily Statistics Assist With Scheduling Staff
  • Up-selling Statistics
  • Sales Rep Performance
  • Auto Interface To Mail Orders For Oils To Be Freighted
  • Cellar Door Sales Staff Can Insert & Maintain Club Member Details Without Critical Details Such as Pricing and GL Accounts Preloaded
  • Apply Discount % Against One Item or All Items
  • Reward Points Accrual & Redemption
  • Gratuity Tracking.

Contract Bottling

  • Track Customer Supplied Stock
  • Processing, Sterile Filtration, Additive, Analysis, Labour, Storage & Consumables Fees
  • Record Customer Specifications
  • Sales Invoices Generated
  • Print & Email Quotes
  • Administration Staff Automatically Notified By Email of Bulk Oil Receivals
  • Complete Traceability Back To Grove If Contract Oil Processing also Performed For Customer
  • Customise Pallet Tag Format
  • Track Client’s Bottling Materials
  • Storage Free Days After Bottling
  • Bottling Report Writer
  • Full Pallet or Part-of Daily or Monthly Storage Fee
  • Pre Bottling Customer Specification, Quality Assurance & Tasting Forms.

Contract Oil Processing

  • Specify Fees For Processing, Ullage, Additives, Analysis, Labour, Storage & Consumables
  • Record Client Composition & Analysis Specifications
  • Barrel Storage Fees
  • Email Client Their Crush & Cellar Operations
  • Automatically Generates Sales Invoices
  • Track Client’s Chemicals
  • Provide Client With Remote Access To Report Their Information Only
  • Email Client Export File Of Their Grower Weighbridge Dockets For Importing Into Their System.

General Ledger

  • Actual, Budget and Forecast
  • Multiple Banks and Currencies
  • Cheque Search By Cheque No, Transaction Date Range, Amount, Payee and Source (Creditor, Payroll, Cash and Grower Payments)
  • GL Account Search Facility
  • Cashflow Management
  • Powerful Account Drill Down Enquiry Powerful GL & Multiple Company Consolidation Report Writers
  • Bank Reconciliation
  • 48 Update Options Impact On GL
  • General, Cash Payment & Receipt, Distribution, Cash Receipt, Standing and Accrual Journals
  • Restrict User GL Account Access
  • GL Codes (including history) Can Be Changed When Required
  • Project Accounting.

Grove

  • Grove Map
  • Interface To Plant Servicing, Stock Control, Vintage Planning, Payroll and GL Modules
  • Generate Grove Worksheets
  • Chemical Usage and HACCP Batch Tracking
  • Track Machinery Usage
  • Record Number of Vines Bearing, Not Producing and Missing Per Row
  • Labour (Time Sheet) Tracking
  • Spray Diary
  • Vintage Budgets and Projections
  • Customise Operation Types
  • Grove Report Writer
  • Plant Health Register
  • Monitor Water Usage
  • Weather Station Interface
  • Analysis Graphs and Statistics
  • Grove Projections
  • Utilise Pocket PC or PDA To Capture Analysis In The Field
  • P&L By Grove, Block & Variety (Actual Vs Budget)
  • Bulk Oil Allocation By Block
  • Phenology Tracking
  • Vintage and Financial Year Costing
  • Record Unlimited Notes
  • Incorporate SOP’s
  • Specify Agrochemicals, Constituents and Spray Targets
  • Spray Withholding Period
  • Growers Spray Details Can Be Imported From An MS Excel Spreadsheet
  • Spray Cart Water and Chemical Requirements
  • Incentive Targets.

Mail Order Club

  • Categorise Members According To Purchasing Preferences
  • Generate Periodic Sales
  • eParcel and Carrier Con-Notes
  • Daily Takings and Bank Deposit
  • EFT, Cash, Cheque, Bank Card, VISA, Master Card, Diners, AMEX, Direct Debit, BBX and Barter Card
  • Whilst Processing Sale, User Will Be Notified If Customer Has Sufficient Redemption Points Debtor Listing Shows Points Balance
  • Specify Points Accumulated Per Dollar Spent Based On Customer Category & Stock Items Purchased
  • Previous Payment Method Preloaded But Can Be Altered
  • Reward Points Accrual & Redemption
  • Coupons & Vouchers
  • Free Reasons Include Tasting, Bonus, Launch, Education, Promotion, etc..


AS PHONE ORDER IS BEING PROCESSED

  • Debtors Sales History & Reward Points Balance are Displayed
  • Credit Card Expiry Check
  • Generate EFT & Direct Deposit File
  • Specify Program Date Period
  • Mail Order Packs Always, Skip Once, Replace, Add Once.

Marketing & CRM

  • Monitor Existing Customers and/or Track Potential Customers
  • Define Facts (Such As Seating Capacity, Whether Table Talkers Are Needed, On-Premise, etc…)
  • Outlook Calendar Interface
  • Copy Prospects To/From Debtors
  • Generate Reports, Labels, Letters and Mailmerge Files Based On Sales Information, Facts and/or Activities
  • Bulk Email Based On Sales History
  • On Accessing EzyWine You Will Be Reminded Of Upcoming Activities
  • Create Debtors From Prospects & Vice-Versa
  • Targeted Mail Out or Email Based On Sales Details.

Oil Processing

  • Vessel Map
  • Composition Traceability From Grove To Bottling and/or Bulk Despatch
  • Samples Despatch & Tracking
  • Blend Calculator (Composition and $)
  • Bulk Despatch and Receival
  • Interface To Scanners, Pocket PC and Sample Analysers
  • Powerful Barrel Handling Features
  • Detailed Costing
  • Interface to GL, Stock Control, Grove and Bottling Modules
  • Record Analysis Against Vessels, Cellar Note, Oil Batch, Vessel Group, Bulk Receival, Bulk Despatch and Historic Worksheets
  • Multiple Oil Allocations
  • Standard Operating Procedures (SOP)
  • Vessel History Drill Down
  • Decanting
  • Multi-Cellar Consolidation Allows Blending and Reporting of Oils Across Multiple Sites
  • Cellar Report Writer
  • Transfer, Adjustment, Addition, Racking, Analysis, Press, Cost Allocation, Homogenous Blend & Barrel Topping Operations
  • Trial Blend Calculator Auto Load Against Cellar Work Sheet
  • Tasting & Trial Blend Forms
  • Dip & Fortification Calculator
  • Meets Appellation Requirements
  • Fortification Reporting
  • FDA Bioterrorism
  • HACCP (Batch Tracking)
  • Preload Text, Additives and Analysis To Be Performed Against Each Operation Type Defined
  • Monitor Time To Complete Operations
  • Generate List Of From and/or To Vessels Based On Selection Criteria Such As Oil Batch or Allocation
  • Actual Tonnes/Hectare & Litres/Tonne
  • Barrel Attribute Composition and Usage (Days & %)
  • Cellar Position as at Specified Date
  • Cellar Movements for Specified Date Range
  • Marc & Stalk Despatch.

WARNING MESSAGES INCLUDE

  • Insufficient Additive Stock Available
  • Different Oil Groups Being Blended
  • Oil Has Been Placed On Hold
  • SOPs or Notes Exist For Oil Or Vessel
  • Oil Composition and/or Analysis Is Different To Specification
  • Vessel In Use By Another Worksheet
  • Tank Dips Do Not Match
  • Insufficient Volume For Transfer
  • Oil Cost Exceeds Budget
  • Cellar Worksheets Scheduled Out Of Date Sequence
  • Analysis Has Not Been Done Within Required Period
  • Cellar Hand Not Authorised To Perform Cellar Operation or Access Vessel.
  • Grower Delivery Exceeds Contract
  • Allowable Operation % Loss/Gain Exceeded
  • Allowable Variance Analysis Readings Exceeded
  • Vessel Capacity Will Be Exceeded
  • Sales Entry Does Not Exist For Bulk Receival
  • Purchase Order Does Not Exist For Bulk Despatch
  • Overdue Or Missing Analysis
  • Spray Diary Not Provided
  • Maximum Addition Rate Exceeded.

Payroll & Human Resources

  • Manage Employee Loans
  • Bulk Email Payslips
  • Additions and $ / % Deductions
  • Unlimited Pay Types & Rates
  • Standard Payslips
  • Employee Fringe Benefits
  • Salary Sacrifice & Additional Superannuation
  • Annual, Sick, LSL & RDO Leave
  • Record GL Accounts Against Payslips, Departments, Pay Types and/or Employee Groups
  • Time Clock Interface
  • EFT, Cash, Cheque and Direct Deposit Payment Methods
  • Reporting By Activity & Project
  • Weekly, Fortnightly & Monthly Periods
  • Departmental Reporting
  • Payment Summary
  • Experience
  • Qualifications
  • Training
  • Languages
  • Salary Reviews
  • Assessments
  • Fringe Benefits
  • Affiliations
  • Skills Required
  • Children Details
  • Departmental Staff Profile Statistics
  • Age & Longevity Profiles
  • Record Staff Injuries Including Images & Documents (OH&S)
  • Grove Operations Interface.

Plant Servicing

  • Parts & Labour Usage
  • Schedule Service Tasks By Hours, Km’s, Litres, Days, Weeks, Months, Years, etc…
  • Recording Information For ISO Accreditation
  • Customise Work Sheet
  • Mean Time Between Failures
  • Site Visitor Register
  • Plant Items and Structures
  • General Ledger, Stock & Asset Register Interface
  • Breakdown & Planned Service Statistics
  • Service Tasks Easily Copied Between Plant Items
  • Service Work Sheets Automatically Generated Based On Service Schedule.

Purchase Orders

  • Multiple Currencies
  • Bulk Email Purchase Orders
  • Purchase Limits & Authorisation
  • GL Budget Checking
  • Monthly Cash & Stock Projections
  • Copy Recurring Orders
  • Physical Stock Receipt and Invoice Matching Can Be Separated
  • Recording Expenses By Project
  • Pallet Tracking
  • Interface To Outlook Calendar
  • HACCP Tracking
  • Current & Original Required Date
  • Customise Purchase Order Docket Format By Creditor Group.
     

Sales

  • Sales Orders, Sales Invoices, Mail Order Sales, Service Invoices, Cellar Doors Sales, Periodic Sales & Credit Notes
  • Powerful Report Writer Allows For 1,000s of Reports
  • Bulk Email Invoices & Statements
  • Sales Reps and Commission
  • Pallet Tracking
  • Quantity, $ and % Discounts
  • Easily Copy Invoices
  • Multiple Currencies
  • Sales Order Confirmation & Back Orders
  • Discount Structures Can Be Specified By Debtor, Debtor Group, Stock Item, Stock Group, Discount Class & Price Class
  • Debtor Default Freight Details Preloaded
  • eParcel, ALN & Fastway Freight File
  • Specify Non-Stock Items
  • Stock Allocations By Customer, Customer Group & Sales Rep
  • Sales Budgets & Forecasts By Debtor, Debtor/Stock, Stock, Sales Rep, Sales Group, Sales Area, Stock Group, Warehouse, Postcode….
  • Qty, Cost, Value, Profit, Discount and Litre Budgets & Forecasts Can Be Recorded
  • Specify Credit Note Reasons
  • Specify Whether Tasting & Promotional Stock To Be Included In Sales Reports
  • Restrict User Sales Entry Access
  • ABS Reporting & EDI
  • Top / Bottom Debtors, Stock Items, Sales Areas, Sales Reps, etc
  • Bonus Stock
  • Sales Rep Remote Access
  • Sales Order Confirmation & Release.

Stock Control

  • Stock Valuation By Standard, Last & Average Cost As At Specified Date
  • Committed Stock Report
  • Multiple Company Consolidation
  • Statutory Reports Such As ABS
  • Daily, Weekly, Monthly and Financial Year Stock Usage
  • Movements Drill Down Enquiry
  • Flexible Pricing and Discounting
  • Multiple UOM, Locations & Barcodes For Same Stock Item
  • Maintain Average, Standard and Last Purchase Cost
  • Bulk Wine Vessel & Stock Control Reconciliation
  • Register Of Purchased Wines
  • Stock Requiring Reorder
  • Stock-Take, Transfers, Adjust., Receipts & Stock Tendering
  • Transfer Stock Quantity Between Stock Items & Locations
  • HACCP
  • FIFO Warehouse Management
  • Generate Forklift Picking Slip
  • Powerful Report Writer Including Interface To Bottling Module
  • Impacted By Vineyard, Weighbridge, Winemaking, Sales, Bottling, Plant Servicing & Purchase Order Modules
  • Safety Level & Reorder Qty
  • Pocket PC Stock-Take Import
  • STOH, Committed & Available
  • Stock Valuation By Selling Price
  • Easily Apply Warehouse Storage Fees Against Stock Item At Specified Location
  • Stock Take Variance Reasons Statistics
  • Stock Take Import From PDA & MS Excel By Location Or Stock Item.

Vintage Operations

GROWER CONTRACTS & PAYMENTS

  • Individual and/or Regional Contracts
  • Harvest & Freight Fees
  • Flexible Payment Terms By Block
  • Pre Payments
  • Withholding Tax
  • Bonus & Penalty Based on Analysis Results
  • Levy Deductions and Payments
  • EFT and Cheque Payments
  • Bulk Email Grower Statements
  • Analysis Bonuses +ve or –ve, % or $ per tonne Impacts On Grower, General & Stock Ledgers.

GROWER BOOKINGS

  • Grower Booking By Variety or Grower By Date or Time
  • Outlook Calendar Interface
  • Easily Reschedule Multiple Bookings.

WEIGHBRIDGE OPERATIONS

  • Specify Whether To Record Booking Number, Crusher, Bins, Truck No, Carrier, Analysis, Weighbridge, etc..
  • Interface To Weighbridge Scales & Electronic Analyser
  • Weighbridge Checks Include Contract, Spray Diary, Colour Analysis Recorded, Crusher Is Overbooked, Truck Overweight and Plant Health Certificate
  • Auto Bulk Email Weighbridge Dockets To Growers
  • Whole Bunch Receival
  • Weighbridge Dockets Processed At Other Facilities Can be Imported
  • Vintage Report Writer
  • Reporting By Vintage, Grower, Region, Variety, Grower Group, Crusher, etc..
  • Varietal Yields & Extraction Rates.
     

 

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